Are you a self-motivated, diligent and effective business support professional, looking to develop your skills as an Office Assistant? Do you have excellent attention to detail and have the ability to work independently, moving between different departments? We have a fantastic opportunity for an Office Assistant to join an expanding and dynamic Legal firm, based in beautiful offices in Birmingham City Centre.
In this challenging and varied administrative support opportunity, you will be responsible for providing confidential and dedicated support to Partners, fee earners and PAs across all departments. Playing a key part in the support team, you will be comfortable with managing internal CRM systems to the highest standard, ensuring that all client data is accurate and up to date at all times. On a day-to-day basis, you will be preparing and maintaining accurate documentation of new and existing client accounts, supporting with the billing process, producing and compiling documents and ensuing a smooth and seamless client experience.
Using your excellent organisational and multi-tasking skills, you will also support on the Front of House Reception, acting as the face of this impressive organisation and being responsible for delivering an excellent first impression to clients both over the phone and in person. On a daily basis, you will be providing a warm and professional welcome to visitors, Partners and staff, ensuing the Front of House area is clean and tidy and setting up meetings rooms, including arranging any necessary catering or IT requirements.
Being meticulous in your approach and using your own initiative, you will ensure any queries are managed efficiently for your team. You will be working to strict deadlines in a fast-paced, legal environment, consistently completing work to a high standard. Working with a high level of discretion, you will be comfortable with adapting to changes in the working environment and have a strong understanding of departmental processes.
To succeed in this new role, you will need to have previous experience working within an administrative for front of house role, ideally from a professional services background. As the Office Assistant, you will be comfortable working in a high-pressure environment, prioritising your workload effectively to ensure strict deadlines are achieved, as well as the ability to confidently use Microsoft Office software and applications.
In return, you will receive an excellent salary and benefits package, in a role where you will play a key role in an impressive and well-regarded legal firm.
SimkissGuy Recruitment is acting as a recruitment agency for the purpose of this vacancy. By sending your CV to us, you hereby consent for us to contact you in relation to recruitment. We are an equal opportunities employer who welcomes applications from all. We will be in touch within 3 working days if we would like to discuss your CV and experience further. If you do not hear from us within that time then you have unfortunately been unsuccessful in your application for this particular vacancy. We would welcome further applications from you for roles that may be more suited to your skills and experience.